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THE HAVERFORD TOWNSHIP FREE LIBRARY ASSOCIATION
Board of Trustees Meeting
DATE: Wednesday, October 17, 2007
ATTENDING: Jeff Miller, President
Sophia Avanzato, Secretary
Jim Murphy, Treasurer
Larry Chrzan
Brigette Cuffia
Marci McCoy-Roth
Adeline (Addie) Ciannella, Library Director
Christine Farris, Assistant Library Director
ABSENT:
Sheryl Forste-Grupp, Vice President
Rob Trumbull
PUBLIC COMMENT
None
MINUTES
Mr. Chrzan moved to approve the September 19, 2007 minutes. Mr. Miller seconded. Passes all in favor.
APPROVAL OF FINANCIAL
REPORT & TREASURER’S REPORT
Mr. Murphy discussed that the Friends’ expenditures were put into the Friends’ expenditures (extra sheets included in packet).
Income: for the Gala $2500 from PECO; $2000 from Llanerch Reclamation; $1000 from the Friends
Expenses: Maintenance of $3500 for painting of children’s room (Ms. McCoy-Roth remarked how beautiful it looked).
A motion was made by Mr. Miller to approve the Treasurer’s Report and Ms. McCoy-Roth seconded the motion.
Mr. Chrzan then noted that only 1 pay was reported for the month of September but that 3 pays were for the previous month; $38,000 was higher on the receipt side and we should see $81,000 on the next monthly report. There is a balanced budget to date.
All approved the motion.
PRESIDENT’S REPORT
Mr. Miller stated that he and Ms. Ciannella met with the Fennimore Family and that it was evident from the meeting that they are very interested to work with HTFL for the property.
Civic Council—the plan for the library was presented to the Council and we asked for their support.
Task Force Zoning—it was discussed to rezone the Swell Factory site from light industrial to include a municipal building and to go for a variance or change in zoning; it was noted that there must be a clarification.
The Open the Book Gala will be held on Saturday, October 20, 2007.
Planning Commission—there will be a special meeting on Thursday evening, October 25; Larry emailed people stating that a master plan is in progress-namely the President of the Board of Commissioners.
Commissioners Breakfast—Tom Broido attended; Mr. Miller said that Mr. Broido had good insight into the needs of the library and gave advice on the budget presentation.
DIRECTOR’S REPORT
Ms. Ciannella will meet with DCLS and the Ivy Group on Thursday, October 18 along with the other directors in the library system on how to move the system forward.
Ms. Ciannella spoke about the state reports and how to reach funders on a local level.
Ms. Ciannella received permission from William Penn to extend the due date of the final grant report until December 14, as more time is needed to complete the contract with Ivy Group. Ms Ciannella stated that
Ms. Ciannella stated that the annual appeal could cost $5100 for a 3-color design process in printing and mailing the appeal. We use Prosit for our printing and mailing. Mr. Chrzan suggested calling Spectrum Letter Box for a quote.
Ms. Ciannella remarked that Ms. Jones, the Administrative Services Manager, is continuing to reduce costs in the library operation by looking for ways to trim our expenses.
Concerning the Gala, Ms. Ciannella said that 80 people were expected and that we expect to make the 2008 Gala a dance as well as an awards ceremony. She thanked Ms. Avanzato, Ms. McCoy-Roth, Mr. Murphy and others for their hard work on the Gala. We will all meet at the Llanerch Country Club at 6 PM to set up, the press will arrive at 6:45 pm and that the awards will be given out during dessert around 8:45 PM in this order, Mark Bowden, John and Mary Lou Toal Award of Honor, and Library Advocate Award, followed by Ivy Group and logo/tagline, and lastly, WRT and presentation of the new building.
FRIENDS REPORT
No report
Mr. Chrzan recognizes the Friends’ work on the book sale.
COMMITTEE REPORTS
Building Committee
WRT prepared materials for the gala.
Strategic Planning Committee
Did not meet.
PR /Advocacy/Development Committee
Gala is Saturday evening.
Finance Committee
Did not meet.
Personnel & Law Committee
Did not meet.
Board Development Committee
Met. Nothing to report.
IT Committee
Did not meet.
DCLS
Did not meet.
OLD BUSINESS
None
NEW BUSINESS
Valerie Jones of VMJA visits the meeting to prep the Board on the cultivating relationships at the gala.
Board breaks into executive session.
A motion to adjourn at 9:55 PM was made by Mr. Chrzan, seconded by Mr. Miller, and approved unanimously.
The next meeting is Wednesday, November 21, 2007 at 7 PM.
Respectfully submitted,
Sophia Avanzato