Public Participation at Board and Committee Meetings

Visitors
The Haverford Township Free Library Board of Trustees encourages residents to share their views. The Board agenda includes time at the beginning of each meeting for comments. In order for the Board to fulfill its obligation to complete the scheduled agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation will be permitted at the beginning of each meeting.

All visitors are required to sign in prior to the call to order and to indicate if they wish to speak. Those visitors who have indicated a desire to speak will be recognized in the order in which they signed in.

Each speaker is given three (3) minutes to share her/his views with the Board or Committee. If several persons wish to speak, each will be allotted three (3) minutes until the total public participation time of 30 minutes is used. No person may speak more than once per meeting.

If a resident wishes to share additional comments, she/he may schedule an appointment with the Library Director, who will then present a summary of that meeting either to the appropriate Committee of the Board or to the Board of Trustees.

Trustees
The Board President or Committee Chairperson recognizes each registered speaker. The Trustees listen and do not interact with the speakers. The Board President or Committee Chairperson introduces each speaker and keeps track of the time.

Approved by the Haverford Township Free Library Board of Trustees 7/16/03

AttachmentSize
Public Participation at Board and Committee Meetings Policy23.5 KB